Data Protection Policy

NVES DATA PROTECTION POLICY

1. Introduction
   North View Engineering Solutions Ltd needs to collect and use certain types of information about the Individuals or Service Users who come into contact with North View Engineering Solutions Ltd in order to carry on our work. This personal information must be collected and dealt with appropriately whether is collected on paper, stored in a computer database, or recorded on other material and there are safeguards to ensure this under the Data Protection Act 1998.
2. Data Controller
   North View Engineering Solutions Ltd is the Data Controller under the Act, which means that it determines what purposes personal information held, will be used for. It is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
3. Disclosure
   North View Engineering Solutions Ltd may share data with other agencies such as the local authority, funding bodies and other voluntary agencies.
   The Individual/Service User will be made aware in most circumstances how and with whom their information will be shared. There are circumstances where the law allows North View Engineering Solutions Ltd to disclose data (including sensitive data) without the data subject’s consent.
   These are:
   a) Carrying out a legal duty or as authorised by the Secretary of State
   b) Protecting vital interests of a Individual/Service User or other person
   c) The Individual/Service User has already made the information public
   d) Conducting any legal proceedings, obtaining legal advice or defending any legal rights
   e) Monitoring for equal opportunities purposes – i.e. race, disability or religion
   f) Providing a confidential service where the Individual/Service User’s consent cannot be obtained or where it is reasonable to proceed without consent: e.g. where we would wish to avoid forcing stressed or ill Individuals/Service Users to provide consent signatures.
   NVES DATA PROTECTION POLICY
   North View Engineering Solutions Ltd regards the lawful and correct
   treatment of personal information as very important to successful working,
   and to maintaining the confidence of those with whom we deal.
   North View Engineering Solutions Ltd intends to ensure that personal
   information is treated lawfully and correctly.
   To this end, North View Engineering Solutions Ltd will adhere to the
   Principles of Data Protection, as detailed in the Data Protection Act 1998.
   Specifically, the Principles require that personal information:
   a) Shall be processed fairly and lawfully and, in particular, shall not be
   processed unless specific conditions are met,
   b) Shall be obtained only for one or more of the purposes specified in
   the Act, and shall not be processed in any manner incompatible
   with that purpose or those purposes,
   c) Shall be adequate, relevant and not excessive in relation to those
   purpose(s)
   d) Shall be accurate and, where necessary, kept up to date,
   e) Shall not be kept for longer than is necessary
   f) Shall be processed in accordance with the rights of data subjects
   under the Act,
   g) Shall be kept secure by the Data Controller who takes appropriate
   technical and other measures to prevent unauthorised or unlawful
   processing or accidental loss or destruction of, or damage to,
   personal information,
   h) Shall not be transferred to a country or territory outside the
   European Economic Area unless that country or territory ensures
   an adequate level of protection for the rights and freedoms of
   Individuals/Service Users in relation to the processing of personal
   information.
   North View Engineering Solutions Ltd will, through appropriate
   management and strict application of criteria and controls:
    Observe fully conditions regarding the fair collection and use of
   information
    Meet its legal obligations to specify the purposes for which
   information is used
   NVES DATA PROTECTION POLICY
    Collect and process appropriate information, and only to the extent
   that it is needed to fulfill its operational needs or to comply with any
   legal requirements
    Ensure the quality of information used
    Ensure that the rights of people about whom information is held,
   can be fully exercised under the Act. These include:
   o The right to be informed that processing is being undertaken,
   o The right of access to one’s personal information
   o The right to prevent processing in certain circumstances and
   o The right to correct, rectify, block or erase information which
   is regarded as wrong information)
    Take appropriate technical and organisational security measures to
   safeguard personal information
    Ensure that personal information is not transferred abroad without
   suitable safeguards
    Treat people justly and fairly whatever their age, religion, disability,
   gender, sexual orientation or ethnicity when dealing with requests
   for information
    Set out clear procedures for responding to requests for information
4. Data collection
   Informed consent is when
    An Individual/Service User clearly understands why their
   information is needed, who it will be shared with, the possible
   consequences of them agreeing or refusing the proposed use of the
   data
    And then gives their consent.
   NVES DATA PROTECTION POLICY
   North View Engineering Solutions Ltd will ensure that data is collected
   within the boundaries defined in this policy. This applies to data that is
   collected in person, or by completing a form.
   When collecting data, North View Engineering Solutions Ltd will ensure
   that the Individual/Service User:
   a) Clearly understands why the information is needed
   b) Understands what it will be used for and what the consequences
   are should the Individual/Service User decide not to give consent to
   processing
   c) As far as reasonably possible, grants explicit consent, either written
   or verbal for data to be processed
   d) Is, as far as reasonably practicable, competent enough to give
   consent and has given so freely without any duress
   e) Has received sufficient information on why their data is needed and
   how it will be used
5. Data Storage
   Information and records relating to service users will be stored securely and
   will only be accessible to authorised staff and volunteers.
   Information will be stored for only as long as it is needed or required statute
   and will be disposed of appropriately.
   It is North View Engineering Solutions Ltd responsibility to ensure all
   personal and company data is non-recoverable from any computer system
   previously used within the organisation, which has been passed on/sold to a
   third party.
6. Data access and accuracy
   All Individuals/Service Users have the right to access the information North
   View Engineering Solutions Ltd holds about them. North View
   Engineering Solutions Ltd will also take reasonable steps ensure that this
   information is kept up to date by asking data subjects whether there have
   been any changes.
   In addition, North View Engineering Solutions Ltd
   will ensure that:
    It has a Data Protection Officer with specific responsibility for ensuring
   compliance with Data Protection
   NVES DATA PROTECTION POLICY
    Everyone processing personal information understands that they are contractually responsible for following good data protection practice
    Everyone processing personal information is appropriately trained to do so
    Everyone processing personal information is appropriately supervised
    Anybody wanting to make enquiries about handling personal information knows what to do
    It deals promptly and courteously with any enquiries about handling personal information
    It describes clearly how it handles personal information
    It will regularly review and audit the ways it hold, manage and use personal information
    It regularly assesses and evaluates its methods and performance in relation to handling personal information
    All staff are aware that a breach of the rules and procedures identified in this policy may lead to disciplinary action being taken against them
   This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998.
   In case of any queries or questions in relation to this policy please contact North View Engineering Solutions Ltd